Schools are reminded that they should enter an LEA reference for each invoice submitted via Invoice Integration. The Payments Team are experiencing high volumes of transactions submitted with no LEA reference detailed which will result in a delay in payment to the supplier. In future, if files are submitted with missing LEA references or Schools are unable to confirm the details of the supplier when contacted by the Payments Team on a Thursday, the invoice entries will be deleted from the submitted file. It will then be necessary for the school to resubmit the invoice in order to progress payment.
LEA references can be obtained by emailing Payments.Team@suffolk.gov.uk
If possible, schools should attach a copy of the invoice for which they require the LEA reference. If this is not possible please quote the company name, address, postcode and bank account if known. This will assist the Payments Team in providing the correct LEA reference so that the payment is made correctly.
Schools are reminded that the deadline for submission of invoice integration files is 5.00 p.m. on Wednesdays. The Payments Team process all the SIMS invoice integration files on Thursdays. Files that miss the 5.00 p.m. cutover cannot be processed until the following Thursday.